Travel

Travel Authorization – Tax Forms – Travel Reimbursement

Request for Travel Authorization (RTA)

• Please visit the requests system and use the travel authorization request button
• CTR staff and students must attach their supervisor’s approval to the request
  • You can create a PDF of an email from your supervisor and attach it to the form when filling out the travel authorization request
• Please submit your requests at least 2 business days prior to travel
• Travel without an approved RTA prior to the travel date is not allowed by UT and cannot be reimbursed
• For TxDOT RTI projects’ out-of-state travel requests, be sure to fill out the RTI Out-of-State Travel Request for approval before booking your trip
  • RTI requires minimum of 10 business days / 2 weeks for their approval process
• If you would like to direct bill or use a travel agent, please indicate that on your RTA request
• Other travel related information can be found online at Travel Management Services

Tax Exemption Forms

• State taxes are not allowed for stays at Texas hotels. Download the Texas hotel occupancy certificate 
• Rental cars may not charge taxes. Download the Rental Car tax exemption 
• Rental cars can be booked online using university corporate account through Travel Management Services

Travel Reimbursement

• Please visit the requests system and use the reimbursement request button
• Receipts must be uploaded through the travel reimbursement request system within 30 days of return
• University policy requires that lodging must be paid individually. Even though the place (hotel, house) can be shared with more than one person, everyone must pay their portion